BUTTE ROSE SOCIETY
Organized - 12/6/94
Revised - 10/25/2011
Section 1 This Society shall be known as the Butte Rose Society and it shall be affiliated with the American Rose Society.
Section 1 All persons interested in roses shall be eligible to apply for membership.
Section 2 Application for membership shall be submitted through the Membership Director. The Board of Directors may revoke the membership of any member for just cause.
Section 3 A single payment of dues shall entitle both husband and wife or other ‘household membership’ to be listed as members if they so desire. (See Article XIII, Section 1).
Section 4 Members who fail to pay dues by February 1st of any year shall be considered as having dropped their membership and their names shall be removed
from the membership list.
Honorary Membership and Titles
Section 1 An Honorary membership may be awarded by a two-thirds vote of the Board of Directors. The vote shall specify whether the membership is annual, terminating at the end of the current year, or for life.
Section 2 An honorary title of President-Emeritus; (as defined in the ARS Bylaws) may be awarded any Past President of the Society by a two-thirds vote of the Board of Directors.
Section 2 Voting shall be by ballot when there is any contest for office.
Section 1 The officers of this Society shall be a President; Program Director; Membership Director; Secretary; Treasurer.
Section 2 Elections shall be held at the October general membership meeting. The Treasurer and Newsletter Editor shall be appointed positions and selected by the Board of Directors and announced at the October general membership meeting. The Board of Directors shall be installed at the December meeting and shall hold office for twelve months beginning the following January 1st.
Section 3 NO elected Board of Directors member shall serve more than two consecutive terms in the same office. The appointed Treasurer and Newsletter Editor have no term limits and can be replaced whenever the Board of Directors deems it necessary.
Duties of Officers
Section 1 The President shall preside at all meetings of the Society and of the Board of Directors. He/She may call meetings of the Board of Directors at any time and meetings of the Society with the approval of the Board of Directors and shall be an ex-officio member of all committees; except the Nominating Committee. He/She shall appoint all committees not otherwise provided for in the Bylaws.
Section 2 The Program Director shall plan rose-related programs and activities for the monthly general membership meetings. He/She shall preside over meetings when the President is absent or otherwise unable to act.
Section 3 The Membership Director shall strive to increase membership to include as many interested persons as possible. He/She shall collect all membership information and dues, and shall preside over meetings when the President and Program Director are absent or otherwise unable to act.
Section 4 The Secretary shall keep records of all Board of Directors meetings and record all general membership meeting votes.
Section 5 The Treasurer shall receive and account for all funds of this Society, paying all bills by check and keeping funds of deposit in a bank approved by the Board of Directors. Treasurer shall also ompile and maintain a list of all Society assets.
Board of Directors
Section 1 The Board of Directors shall consist of the executive Committee (President; Program Director; Membership Director; Secretary and Treasurer) and the Neweletter Editor; four elected Directors-at-Large and the Immediate Past President (or one additional elected Director-at-Large should the Immediate Past President choose not to serve on the Board of Directors).
Duties of Boards
Section 1 The Board of Directors shall establish Society policies and plan the affairs of the Society and shall be empowered to transact business of this Society. In the event of a vacancy, the Board of Directors may elect a member to fill the unexpired term.
Section 1 General membership meetings shall be held on the last Tuesday of each month at 7:00 p.m. with the exception of June and July, unless otherwise provided.
Section 2 The Board of Directors shall meet prior to regular meeting unless otherwise provided; time and place to be determined by the President.
Section 3 The December general membership meeting shall be the annual Social at which time the Board of Directors shall be installed.
Section 1 A quorum for any general membership meeting shall consist of 25 members of this Society.
Section 2 A quorum for any meeting of the Board of Directors shall consist of a simple majority.
Section 2 A Nominating Committee of five members (only two of which may be from the current Board of Directors) shall be announced at the August general membership meeting by the President. This committee shall present a slate of suitable candidates for members of the Board of Directors at the October general membership meeting. The proposed slate shall also be published in the October newsletter. Nominations from the floor are in order at this time. Voting will take place at the October general membership meeting. Any member of the Nominating Committee is eligible to serve as an officer or Board member.
Section 3 A Financial Review (Audit) Committee shall be appointed by the President with approval from the Board of Directors. Appointment shall be announced at the Board of Directors meeting in January. This committee shall consist of three members (only one of which can be a current Board of Directors member). This committee will ensure that financial reporting was timely, accurate and complete for the previous year and that proper controls are in place to protect Butte Rose Society assets. Any major concerns shall be reported to the Board of Directors for immediate action. They shall also review the list of BRS assets (physical and monetary).
Section 1 Each individual member or “household membership” such as husband-wife, sister-brother, etc (under same household) shall pay annual dues as determined by the Board of Directors, for membership in this Society.
Section 2 New or reinstated members of the Butte Rose Society joining after September 1st shall be carried on the roster for the following year.
Section 3 Dues shall be payable as of January 1st.
Section 1 There shall be an informative publication to be known as “Rose Notes”, whose editor shall be appointed by the Board of Directors and who shall serve for one year and be eligible for reappointment.
Section 2 “Rose Notes”, (a monthly publication) shall be issued as a matter of policy, but the editor may combine issues for certain months at his/her discretion.
Section 3 The newsletter content shall pertain to rose related topics only.
Shows and Exhibits
Section 1 A rose show shall be held each year on a date to be determined by the Board of Directors. It is desirable to have the date selection decided before the end of December.
Section 2 Entries in all shows shall be open to members of this Society or of any other Society as recognized by the American Rose Society and any interested non-members.
Section 3 All shows shall be under the direction of the Show Committee Chairman as appointed by the President and the Board of Directors.
Section 1 “Robert’s Rules of Order, Revised” shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with the Bylaws.
Section 2 In any case where these Bylaws conflict with the Bylaws of the American Rose Society, the latter shall prevail.
Section 1 These Bylaws may be amended at any regular general membership meeting of the Society by a simple majority vote of those present and voting, provided written notice has been given to the membership.
Dissolution of Assets