BYLAWS of BUTTE ROSE SOCIETY
(Revised - 10/25/2011)
(Revised – 08/29/2017
Section 1 This Society shall be known as the Butte Rose Society and it shall be affiliated with the American Rose Society.
Section 1 The objective of this Society is to study, foster, and encourage the culture of roses in every practicable way and to exhibit roses of the highest quality possible.
Section 1 All persons interested in roses shall be eligible for membership.
Section 2 Application for membership shall be submitted through the Membership Director. The Board of Directors may revoke the membership of any member for just cause.
Honorary Membership and Titles
Section 1 An Honorary membership may be awarded by a two-thirds vote of the Board of Directors. The vote shall specify whether the membership is annual, terminating at the end of the current year, or for life.
Section 2 An honorary title of President-Emeritus; (as defined in the ARS Bylaws) may be awarded any Past President of the Society by a two-thirds vote of the Board of Directors.
Section 1 Each member shall have one vote. (See Article XIII, Section 1 under Dues)
Section 2 Voting shall be by ballot when there is any contest for office.
Section 1 The officers of this Society shall be a President; Program Director; Membership Director; Secretary; Treasurer.
Section 2 Elections shall be held at the October general membership meeting. The Treasurer and Newsletter Editor shall be appointed positions and selected by the Board of Directors and announced at the October general membership meeting. The Board of Directors shall be installed prior to January 1 of the next calendar year at a scheduled meeting or event announced to the membership and shall hold office for twelve months beginning the following January 1st.
Section 3 No elected Board of Directors member shall serve more than two consecutive terms in the same office. The appointed Treasurer and Newsletter Editor have no term limits and can be replaced whenever the Board of Directors deems it necessary.
Duties of Officers
Section 1 The President shall preside at all meetings of the Society and of the Board of Directors. He/She may call meetings of the Board of Directors at any time and meetings of the Society with the approval of the Board of Directors and shall be an ex-officio member of all committees; except the Nominating Committee. He/She shall appoint committee chairs not appointed by the Board of Directors.
Section 2 The Program Director shall plan rose-related programs and activities for the monthly general membership meetings. He/She shall preside over meetings when the President is absent or otherwise unable to act.
Section 3 The Membership Director shall strive to increase membership to include as many interested persons as possible. He/She shall collect all membership information and dues, and shall preside over meetings when the President and Program Director are absent or otherwise unable to act.
Section 4 The Secretary shall keep records of all Board of Directors meetings and record all general membership meeting votes.
Section 5 The Treasurer shall receive and account for all funds of this Society, paying all bills by check and keeping funds of deposit in a bank approved by the Board of Directors. Treasurer shall also compile and maintain a list of all Society assets.
Section 6 Job descriptions for each officer are detailed in the Standing Rules of the Society.
Board of Directors
Section 1 The Board of Directors shall consist of the executive Committee (President; Program Director; Membership Director; Secretary and Treasurer) and the Newsletter Editor; four elected Directors-at-Large and the Immediate Past President (or one additional elected Director-at-Large should the Immediate Past President choose not to serve on the Board of Directors).
Duties of Board
Section 1 The Board of Directors shall establish Society policies and plan the affairs of the Society and shall be empowered to transact business of this Society.
Section 2 In the event of a vacancy, the Board of Directors shall elect a member to fill the unexpired term.
Section 1 General membership meetings shall be held on the last Tuesday of each month at 7:00 p.m. with the exception of June, July, and December, unless otherwise provided.
Section 2 The Board of Directors shall meet prior to regular meeting unless otherwise provided; time and place to be determined by the President.
Section 3 The December general membership meeting may be the annual Social at which time the Board of Directors shall be installed. The date, time, and location (if held) will be announced to the membership.
Section 1 A quorum for any general membership meeting shall consist of 25 members of this Society.
Section 2 A quorum for any meeting of the Board of Directors shall consist of a simple majority.
Section 1 The President shall appoint Committee Chairs, except those appointed by the Board, as needed. The President or any Board member may bring forth nominations for those Committee Chairs appointed by the Board. The term of all committee chairs shall expire on December 31st if not at another specified date.
Section 2 The Board of Directors (not the President) appoints a Chair for the nominating committee in May of each year. A Nominating Committee of five members (only two of which may be from the current Board of Directors) is selected by the Chair. The President shall not serve on the nomimating committee as a Board member and shall not participate as an ex-officio member. The committee shall be announced at the August general membership meeting by the President. The proposed slate of candidates for the Board of Directors shall be published in the October newsletter and presented at the October general membership meeting. Nominations from the floor are in order at this time. Voting conducted by the President will take place at the October general membership meeting. Any member of the Nominating Committee is eligible to serve as an officer or Board member.
Section 3 A Financial Review Chair shall be appointed by the President with approval from the Board of Directors. Appointment shall be announced at the Board of Directors meeting in January. This committee shall consist of at least three members (only one of which can be a current Board of Directors member). This committee will ensure that financial reporting was timely, accurate and complete for the previous year and that proper controls are in place to protect Butte Rose Society assets. A report, including any major concerns shall be provided to the Board of Directors. They shall also review the list of BRS assets (physical and monetary).
Section 1 Each individual member shall pay annual dues in the amount determined by the Board of Directors for membership in this Society. Additional household members residing at the same address shall pay reduced dues in the amount determined by the Board of Directors.
Section 2 New or reinstated members of the Butte Rose Society joining after September 1st shall be carried on the roster for the following year.
Section 3 The fiscal year of Butte Rose Society shall be from January 1st to December 31st. Dues shall be payable as of January 1st. Members who fail to pay dues by February 1st of any year shall be considered as having dropped their membership and their names shall be removed from the membership list.
Section 1 There shall be an informative publication to be known as “Rose Notes.” The editor shall be appointed by the Board of Directors and shall serve for one year and be eligible for reappointment.
Section 2 “Rose Notes,” shall be issued monthly except June and July. The editor may combine issues for other months at his/her discretion.
Section 3 The newsletter content shall pertain to rose related topics only.
Shows and Exhibits
Section 1 A rose show may be held each year on a date to be determined by the Board of Directors. The date shall be determined before the end of December for the next calendar year’s show.
Section 2 Entries in all shows shall be open.
Section 3 All shows shall be under the direction of the Festival of Roses Chair as appointed by the Board of Directors.
Section 1 “Robert’s Rules of Order, Revised” shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with the Bylaws. Rules are to be enforced by the Parliamentarian.
Section 2 In any case where these Bylaws conflict with the Bylaws of the American Rose Society, the latter shall prevail.
Section 1 These Bylaws may be amended at any regular general membership meeting of the Society by a simple majority vote of those present and voting, provided advance notice has been given to the membership.
Dissolution of Assets
Section 1 In the event of dissolution of the Butte Rose Society, any assets remaining, after payment of all just claims and debts of the Society, shall be given to a not-for-profit organization recognized under Section 501c (3) of the Internal Revenue Code, with a similar charitable purpose.
END of BYLAWS 8/2017